Tax Day Can Reveal a Silent Partner!

Cliff’s Notes for April 14, 2013

Cliff Marsh, Henry Schein ……Cell: 201-321-7494……Fax: 201-262-2210…..E-mail: cliff.marsh@henryschein.com

http://www.cliffsnotesblog.me

http://www.youtube.com/cliffmarsh100

           

The reason we do what we do, is so that we can to do what we want to do, when we want to do it!

It’s a tongue twister, but working as a team and making informed decisions, will get us there.

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“We are made wise not by the recollection of our past, but by the responsibility for our future.”

George Bernard Shaw

 

 

 

This Week’s Feature on the Cliff’s Notes Channel

“Viive the MAC Practice Management Software”

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Over 145 Dental Videos

http://www.youtube.com/cliffmarsh100

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In This Week’s Issue

• The Root of It Commentary

Tax Day can reveal a silent partner; it’s a good time to look close!

• The Office Manager Blog

Stop All That Clicking!

• American Association of Dental Office Managers

9^th Dental Office Manager’s Conference!

• Aruba Inventory Management

JIT Inventory Control!

• April-June Seminar Notice

Meet Dr. Ross Nash 4/17 & Meet Dr. Allen Moses 4/22 + Great CE Get-A-Ways!

• This Week from the ADA

Special attention for Sjogren’s syndrome in April!

• Product Review

MaxiTemp Crown & Bridge Material!

• The Henry Schein Outlet Store

(Over Stock) Maxima Cordless LED Curing Light $299.00

 

 

The Root of It Commentary………………………………………………………………………………………….

  Tax Day can reveal a silent partner; it’s a good time to look close!

 Yes it can happen to you and the chances are that it has but you never knew it. Silent partners exist in every business but if you know what to look for you can control it. Often tax compliance advisors can spot “excessive” issues but it takes a little savvy to notice the small ones. However, it is the small ones that have the potential to grow and cause damaging effects.

Now most of you are probably saying “not me, because my team is very loyal and loved by my patients”. They may be, but a silent partner is just that, silent! The damage to your business can be done in ways that, as a dentist (small business owner), you may not understand.

Here is an example: Let’s say your staff is ordering supplies (clinical or office) and while on the phone the sales person says “if your order totals $2,000.00 you can get a free DVD Player” but the required merchandise only totals $1,600.00, what could happen? The staff member may increase the order to obtain a free $45.00 DVD Player. Now, you may not be informed of that decision and just laid out $400.00 towards un-necessary inventory. If that staff member is also the one that receives the in-bound shipment, you may have a silent partner. This is a very common scenario in small business and can be avoided by recognizing the “opportunities” and heading them off by offering employee incentive programs. In that situation, if you are informed of the program, spend the $45.00 and buy a DVD for the employee as a reward for their honesty. You just saved $350.00 in monthly inventory carrying costs and treated the employee to a bonus. That’s good business! If you are going to have partners, you want to know it.

Did you know that a business that accepts free gifts, like that DVD Player is subject to a State Use Tax (sales tax)? If you should be audited by the state department of taxation you will be responsible for the tax and penalties related to the value of the gift. The smallest most innocent event could blow up into something you don’t want to deal with.

The answer is employee management and control. It is part of a defensive business strategy and should be addressed in your annually up-dated employee manual. Oh, that right, you don’t have one do you? If you do, I will bet you haven’t looked at it since it was written.

If you have any questions or concerns, please feel free to contact me at any time by calling 201-321-7494 or e-mail cliff.marsh@henryschein.com

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The Office Manager Blog:……………………………………………………………………………………………

  Stop All That Clicking!

In my last blog “Become Super Efficient with Templates,” I mentioned how to make your procedure buttons on the patient chart “super-efficient” by attaching a multi-code to a button. Later, I realized that multi-codes are a great template system that can be used all throughout Dentrix for the entire team, not just in the patient chart. I love multi-codes. In fact, at my office, since the system only allows 8 procedure codes within a multi-code, I have some with multi-codes inside of multi-codes where it will treatment plan 12 procedure codes with the click of one button.

To View the rest of Dayna’s blog, log onto:

http://thedentrixofficemanager.blogspot.com/

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Join us for the Dentrix Business of Dentistry Conference 2013

Join us for the 2013 Dentrix Business of Dentistry Conference August 8-10, 2013 at the Aria Resort and Casino in Las Vegas. For two days you will gain the knowledge and resources you can use to improve your practice.

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Tips from the AADOM:……………………………………………………………………………………………….

  9^th Dental Office Manager’s Conference!

The American Association of Dental Office Managers

Conference time is here! The team here at AADOM can’t wait to see you down in the land of Mouse! September will be here before you know it and the kids will be returning for another school year. But YOU will be meeting new friends and catching up with old ones at the beautiful Gaylord Palms Resort in Orlando all while getting an exceptional education. Unless, of course, you bring the kids and turn this into a family vacation!

To read the rest of this article, log onto:

http://www.dentalmanagersconference.com/welcome/president-message.php

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Aruba EZ Inventory Control Software…………………………………………………………………………..

  This Week’s User’s Tip! –JIT Inventory Management!

What is JIT inventory management? JIT stands for “Just-In-Time” and it is the standard practice in all well-organized businesses in the 21^st Century.

The merchandise you keep on hand to run the day by day operation of your business has a cost connected to it. That cost is called “carrying cost” and it can’t be accurately defined unless you conduct a physical inventory of your office. I can’t remember the last time I heard of a dental practice conducting and inventory.

The Aruba program will assist you in controlling the carrying cost. When you highlight an item to be ordered, at the bottom of the screen, just above the order form, the last 3 dates you ordered that item along with the quantity you ordered will be displayed. This gives you the opportunity to gage how much you use and how long it will last.

When you send the order, in 99.5% of the cases, the order will be delivered complete the next day. Now, by utilizing Henry Schein’s 2 million SKU warehouse distribution, you can buy what you need when you need it.

The Aruba inventory management system will save you time and money and reduce your inventory carrying costs. That results in increased cash flow. For more information on the “free” Aruba Inventory Management Software, please feel free to contact me at any time @ 201-321-7494 or cliff.marsh@henryschein.com

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April – Seminars:…………………………………………………………………………………………………..

1. 1.   April Session on OSA Dental Diagnosis & Fabricating Appliances!

          April 22^nd – 6:00 PM to 9:00 PM

Vizstara Professional Dental Educational Center

300 Sylvan Ave. Englewood Cliffs, NJ

3 hours of Continuing Education (C.E.R.P.)

To Register Call Asteto Dent Labs @ 1-800-447-7750

Learn the technique in taking the impression for the Moses Sleep Appliance.

This session has limited seating. The session is 3 hours long and covers all aspects of incorporating a total health program into your dental practice with a focus on Dental Sleep Medicine, Diagnosis, Treatment and Medical Insurance Reimbursement.

Tuition $189.00 & Includes:

• 3 Credits in continuing education (C.R.R.P. / PACE)
• All patient marketing information, and screening, submission forms
• A public listing on the Sleep Medicine Dentist website (www.homesleepdentist.com)
• Development and hosting of a personal sleep medicine website ($95/month optional)
• HCT Certification for Advanced Training in Dental Sleep Appliances

Course Curriculum:

• Refreshments & Introduction
• A review of Obstructive Sleep Apnea
• The function of the appliance
• Pitfalls in the treatment plan & who not to treat
• Impression techniques & the use of the George Gauge
• Fitting & adjusting the appliance
• Dental Sleep testing, medical diagnosis & consent forms
• Fees & Medical Insurance reimbursement
•  Integrating sleep medicine into your practice

1. 2.   April 17^th – Meet Dr. Ross Nash!

Wednesday April 17, 2013

9:00 AM – 4:00 PM

Season’s Catering, Pascack Road, Washington Township, NJ

Dr. $199.00 / Staff $159.99

Continental Breakfast, Catered Lunch, 7 CE’s

To Register Call Asteto Dent Labs: 1-800-447-7750

In today’s economic climate we all know that cosmetic dentistry is down. The Componeer system and technique for creating same day veneers can reduce the patient’s cost by as much as 50% with some of the cost possibly being covered by the patient’s dental insurance (codes will be provided).

Dr. Nash will take you through the process and explain in detail why this unique and innovative process is more advanced and out performs the old “Lumeneer Style” process and puts the dentist in control.

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This Week in Dentistry from the ADA:………………………………………………………………………….

     April 11, 2013

Special attention for Sjogren’s syndrome in April

Bethesda, Md.—More than 4 million Americans suffer from Sjogren’s syndrome, according to the Sjogren’s Syndrome Foundation, and the syndrome is in the spotlight in April, which is national Sjogren’s Awareness Month.

With Sjogren’s syndrome, a person’s white blood cells attack his or her moisture-producing glands. The disease is often underdiagnosed or misdiagnosed, says the SSF. The most common symptoms of Sjogren’s syndrome include dry mouth and eyes, fatigue and musculoskeletal pain. The disease is more prevalent in women, who account for nine out of 10 patients with the disease, SSF says

To read the rest of this article, log onto: http://www.ada.org/news/8488.aspx

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Product Review – MaxiTemp………………………………………………………………………………………..

MaxiTemp Crown & Bridge Material

Henry Schein Brand automix temporary crown and bridge material for creating temporary crowns, bridges, inlays and onlays, and veneers. High-performance, rounded cartridge prevents contamination at the tip and requires less force for easier dispensing of material. 4:1 mix ratio.

Compared to the leading C&B materials, MaxiTemp at $79.95 (Cliff’s Price) is ½ the cost and comes with a 100% guarantee. The available shades are A-1, 2, 3, 3.5, B-1 & Bleach

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The Henry Schein Outlet Store:…………………………………………………………………………………….

Special of the Week!

MAXIMA LED Cordless CURING LIGHT
Condition: Overstock
Part Number: 900-4427-N … Manufacturer Part Number: 9004427
Catalog Price: $624.99   Outlet Price: $299.00

Warranty: 1-Year

http://www.henryschein.com/us-en/sites/outletcenter/

Product Categories

OVERSTOCKED:	New Products that are in   the manufacturer’s original sealed package SAVINGS UP TO 35%
DEMO MODEL:	Open-box products that   have had no clinical use SAVINGS FROM 35% TO 50%
RECONDITIONED:	Products in excellent   condition, restored to the manufacturer’s specification SAVINGS UP TO 80%

All products include comprehensive warranties backed by Henry Schein

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Final Thoughts for a Better World

From 3 Very Wise Men….

“Ask not what your country can do for you; ask what you can do for your country”

John F. Kennedy

“We can’t help everyone, but everyone can help someone.”

Ronald Reagan

“I have spoken of a thousand points of light, of all the community organizations that are spread like stars throughout the Nation, doing good. I will go to the people and the programs that are the brighter points of light, and I will ask every member of my government to become involved. The old ideas are new again because they are not old, they are timeless: duty, sacrifice, commitment, and a patriotism that finds its expression in taking part and pitching in.”

George H.W. Bush

April 14, 2013 - Posted by Cliff's Notes Blog | Uncategorized